Tips for Hiring an Administrative Assistant for Your Small Business

Tips for Hiring an Administrative Assistant for Your Small Business

As a small business owner in Austin, you probably already have a lot on your plate. However, with so much to do, things can easily be overlooked if you don't have the right help in place to keep you on track. An administrative assistant may be just what you need.

Today, we will go over some helpful tips for hiring an administrative assistant for your small business, so you can free up some time and focus on other aspects of the business that need your attention.

Deciding on an Administrative Assistant

Still on the fence? Ask yourself a few questions before jumping into the hiring process. How many hours each week do you spend scheduling meetings and calls? How many hours do you spend on data entry and other small tasks?

If you had an assistant, would that free up enough time for you to focus on other aspects of your small business so you can achieve a greater work and life balance? If so, then you should hire an administrative assistant.

The Job Description

Having a detailed job description in place is a great first place to start. Make sure to customize the job description to fit your business. Include a position overview that outlines what department the assistant will be supporting and what kind of work it will entail.

Next, list all the duties and responsibilities. Perhaps they are needed for answering emails and phone calls, data entry, or putting together materials for your clients. Make this clear in the job description so you can find the right person.

Finally, make sure to highlight what skills are needed for the administrative assistant position. Computer program skills, communication skills, note-taking, and planning are examples of the skills you may want your assistant to have.

Organize and Rank Applicants

Don't settle on the first person that comes along for your Austin business. Organize and rank applicants so you can find the best fit for your business. Ask them a series of questions before an interview as well to make sure you are on the right track.

For example, will they be able to work the hours needed for the position? Do they have reliable transportation? Do they have references?

Red Flags

If you notice any of these red flags when interviewing potential administrative assistants, you may want to move on to the next applicant.

They are impatient. Do they seem like they are easily frustrated or impatient? Does it look like they have the time to be interviewed, or do they look like they have other places to be?

No attention to detail. If they lack this skill, then it is a definite red flag. Maybe it is a typo on their resume or their failure to call if they were running late for the interview.

Distracted and short-tempered. You want an assistant that can focus and accomplish the tasks at hand. If they get upset by feedback or fail to pay attention to your requests, then this is another red flag.

If you would like help finding the best administrative assistant for your small business, contact the experts at Admin Boutique in Austin today.